Data Shredding Services - Secure and confidential data destruction services for Sussex, Surrey and Kent

Frequently asked questions

  1. We use a recycling company, so why would we need a document shredding service?
  2. We already have an in-house office shredder, so why would we outsource?
  3. We store our records, so why do we need a shredding service?
  4. What happens to the paper once it has been shredded?
  5. How can we determine the environmental contribution of our shredded waste?
  6. How can I be guaranteed that my confidential documents have been completely destroyed?
  7. Do you conduct background checks on employees?
  8. Do you educate employees on legislative policies and procedures?
  9. What if I only need to use your service as a one-off or for annual clean-ups?
  10. What size jobs do you accept?

1. We use a recycling company, so why would we need a document shredding service?

Services supplied by recycling companies focus primarily on recycling. They are not designed to provide security of your confidential waste or comply with privacy legislation regarding document shredding. Your documents are transported away from your office intact, and generally hand-sorted to ensure quality of recycled materials. So if an accident or security breach should occur before they are recycled, your private information is open to everyone.

At Data Shredding Services, our primary objective is secure document shredding, but we also recycle all the materials that we shred into a variety of useful paper products. So if recycling is part of your organisation’s environmental policy, we can help you fulfil your green commitments.

2. We have an in-house office shredder, so why would we outsource?

Even if you currently handle you shredding in-house, cost savings can be made by outsourcing your document destruction to Data Shredding Services. Organisations, large and small, can achieve around 17% productivity saving when using a professionally-managed document destruction service as compared to shredding in-house.

After all, time is money. When document shredding in-house, employees have to set aside valuable work hours to separate paper, remove paper clips and staples and actually carry out the shredding – time which could be better spent more profitable tasks. And whilst an employee can take up to 5 hours to shred 25 kgs of paper, Data Shredding Services can do the same task in minutes with no disruption to your business.

3. We store our records, so why do we need a shredding service?

All documents eventually outlive their useful purpose. Retaining documents for too long a period can actually put your business at risk of non-compliance with UK privacy legislation. It is good practice to establish a retention schedule for the length of time records should be stored, taking into account legal privacy requirements as well as the records’ usefulness to the business.

Once this retention period has passed, using a method of complete destruction is the only acceptable way of discarding of these documents. Of the complete destruction services available, shredding is the safest and most secure method to ensure that documents are completely destroyed.

Following each shredding service, Data Shredding Services provides customers with a Certificate of Destruction to confirm the exact date and time of destruction, thereby guaranteeing the safe disposal of confidential materials – not only prudent but also a legal requirement.

4. What happens to the paper once it has been shredded?

All destroyed documents, shredded into confetti-sized pieces, are transported to a recycling facility. Once there, they are reproduced into items such as recycled household paper products, which are then returned to the marketplace.

5. How can we determine the environmental contribution of our shredded waste?

Data Shredding Services is an environmentally conscious company, which takes recycling extremely seriously. Every year, our shredding customers receive an Environmental Certificate indicating the number of trees they have saved by using our services.

Find out more about our environmental commitment.

6. How can I be guaranteed that my confidential documents have been completely destroyed?

Our state-of-the-art shedders use cross-cut shredding technology, which break up your confidential materials into confetti-sized pieces, so they can never be reconstructed. During the shredding process, a representative of your business is welcome to come out to our data shredding site to witness the process for added peace of mind.

At the end of each shredding service, we also provide customers with a certificate of destruction to confirm the exact date and time of destruction, thereby guaranteeing the safe disposal of all confidential materials.

7. Do you conduct background checks on employees?

All of our employees are security-screened. At a minimum our representatives are Criminal Record Bureau certified, with many having undertaken more advanced security checks such as the Counter Terrorist Clearance.

For added security, we are happy for our employees to undertake further record checks to meet customers’ specific security requirements.

8. Do you educate employees on legislative policies and procedures?

Yes. We train our staff in all aspects of our business. Our staff receive regular training on the regulatory changes that may affect you.

9. What if I only need to use your service as a one-off or for annual clean-ups?

That’s no problem at all. Whatever your requirements, from daily shredding services to annual purges, we can meet your needs with the highest standards of security and compliance.

10. What size jobs do you accept?

No job is too large or too small. Whether you are a multinational corporation or a small home-based enterprise, we can provide the same quality service to your door.

Security at all stages - From storage in lockable wheelie bins through to the shredding and recycling process your confidential data is highly secure.
Compliance - Our data destruction services are designed specifically to comply with the privacy and confidentiality requirements of individuals and organisations.
Certified destruction - On destroying your documents, Data Shredding Services will issue you with a certificate of destruction to confirm the data has been destroyed.
Boost productivity & save money - Employing Data Shredding Services could save your business around 17% of the cost of destroying confidential documents in-house.
Data Shredding Services' Director Mark Blackie skydives in aid of The Royal Marsden's Children's Cancer Charity ... read more and see photos of Mark's skydive here...